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COVID-19


AUGUST 3, 2021 UPDATE:
WVU provides additional guidance for fall 2021, plans Return to Campus Conversation

TO:  Energy Institute Staff

Below is the latest email (Aug. 3, 2021) from WVU administration on COVID-19 back-to-campus guidance for the fall 2021 semester. 

MORGANTOWN, W.Va. -- West Virginia University is providing additional guidance to students, faculty and staff as campuses prepare to fully reopen for the fall 2021 semester.

COVID-19 cases within the U.S. and West Virginia have increased in recent weeks. The delta variant has gained momentum, especially among young adults and the unvaccinated. As of Monday (Aug. 2), there were 2,480 active COVID-19 cases in West Virginia, and the daily cumulative percent positivity was 4.93%.

At this time, 59% of WVU faculty and staff and 60% of students on the Morgantown campus have verified they are fully vaccinated. This number is below the 70% threshold previously needed by Aug. 1 to hold a large concert like FallFest this academic year.

West Virginia University’s highest priority is to offer a fully in-person, on-campus academic and student experience this fall. As always, the safety of students, faculty, staff and guests will continue to be an important guiding factor.

WVU strongly encourages everyone to be vaccinated and to verify their vaccine status at http://myhousing.wvu.edu. A COVID-19 vaccination is the single-most important and successful tool to protecting yourself from the virus and its many variants. Increased vaccination rates, coupled with proven preventative measures such as masks, physical distancing, self-symptom monitoring, COVID-19 testing and good personal hygiene (e.g. handwashing and hand sanitizer), are the proven tools we can use to fight COVID-19 and the spread of the disease to others.

As of today (Aug. 3), WVU’s campuses have the following vaccination rates:

Morgantown
Staff/Faculty—58.75%
Students—59.79%

Keyser
Staff/Faculty—27.88%
Students— 26.00%

Beckley
Staff/Faculty—59.29%
Students—34.49%

The University still has a goal to attain a vaccination rate for its employees and students of at least 80%. Given the increasing prevalence of the delta variant, if the University community does not reach 80% fully vaccinated by Sept. 1, the University will develop additional enforcement and safety protocols for those who are unvaccinated, including increased testing frequency and penalties for failure to comply with COVID-19 related requirements.

Please note the following details for the fall semester may be adjusted based on infection and hospitalization rates and input from health experts. The University has re-instituted its COVID-19 incident command center and will be monitoring local and campus trends throughout the 2021-22 academic year.

Unless noted, this information pertains to WVU campuses in Morgantown, Keyser and Beckley, as well as Health Sciences campuses in Martinsburg and Charleston. WVU Medicine and patient care clinics located in Health Sciences have their own set of policies, procedures and protocols for staff, patients and visitors.

Vaccines

All employees and students will be required to take a new COVID-19 educational module prior to Aug. 17. The module will be available later this week at go.wvu.edu/covidmodule.

At this time, vaccinations are not required for WVU students and employees but are strongly encouraged. The University will reevaluate vaccination requirements upon full FDA approval.

Students, faculty and staff who have verified to WVU that they have been vaccinated will not be required to undergo COVID-19 testing at the beginning of the semester.

Further, those who have verified that they have been vaccinated will be exempted from random sample testing throughout the semester.

Those who have yet to be vaccinated, but would like to be, can find available vaccination appointments at http://vaccines.gov. Vaccines continue to be readily available across the country.

All students, faculty and staff must verify their vaccine status at http://myhousing.wvu.edu. This video explains the steps and information needed to complete verification. Students, faculty and staff can still verify their vaccines throughout the fall semester if they choose to be vaccinated at a later date.

Those who received the vaccine from a WVU or WVU Medicine vaccine clinic are still responsible for verifying their vaccine status.

Students, faculty or staff who believe they are unable to be vaccinated for medical reasons may apply for an exemption and accommodation. Employees can fill out a modification request or email coronavirusmodification@mail.wvu.edu. Students should contact Accessibility Services at 304-293-6700 or access2@mail.wvu.edu.

Testing

All students who will be on campus this fall and/or who are not fully vaccinated for COVID-19 or did not verify they are vaccinated with the University by Aug. 1, are required to submit a valid negative COVID-19 test result prior to attending class.

Additionally, faculty, staff and students who have not verified that they are vaccinated must:

  • Comply with random sample testing until they become fully vaccinated.
  • Quarantine for at least 14 days following close contact with anyone diagnosed with COVID-19.
  • Obtain testing if symptoms develop.
  • Quarantine for five days following out-of-state travel.
  • Wear a mask indoors and when outdoors and around others.

Individuals, including those who are fully vaccinated, who are close contacts of someone who has tested positive, will need to be tested, according to new CDC guidelines. Those guidelines also require that vaccinated individuals who are exposed to the virus wear a mask until a negative test at 3-5 days is obtained, or for 14 days if untested. If vaccinated individuals test positive, they must follow the 10-day isolation guidelines.

Additional fall testing information for students and employees is available at the Return to Campus website.

Students and employees who fail to comply with COVID-19 testing requirements may be subject to discipline in accordance with the University’s policies and procedures.

The University will continue to partner with the Monongalia County Health Department to hold optional free COVID-19 community testing during the fall semester on Mondays and Fridays from 9 a.m. to noon and Wednesdays from noon to 3 p.m. in the WVU Student Recreation Center’s lower gym. Community testing is open to WVU students, employees and residents of Monongalia County. Hours may be increased based on demand and testing requirements.

Locations for testing and testing verification for students, faculty and staff on the WVU Beckley campus are available on the Beckley Return to Campus website.

Similarly, testing information for students, faculty and staff located at WVU Keyser can be found on the WVU Keyser Return to Campus site.

Students, faculty and staff located at the WVU Health Sciences Charleston and Martinsburg campuses should stay tuned for specific guidance on testing protocols for those campuses ahead of the fall semester.

WVU will resume weekly COVID-19 updates through a dashboard on the Return to Campus website, which will feature testing information as well as vaccination rates.

Masks

Those not fully vaccinated are expected to wear a mask while inside all University facilities and outdoors when around other people.

Fully vaccinated individuals are not required to wear a mask indoors or outdoors on campus.

However, the University is following CDC guidelines which do outline additional protection measures in light of the delta variant, its rate of transmission and the uptick in cases.

The CDC has recommended that fully vaccinated people wear a mask in public indoor settings in areas of substantial or high transmission. Recently, Monongalia County has at times been an area of substantial transmission. Although not a requirement, the University is recommending that both vaccinated and unvaccinated individuals wear a mask in public indoor settings, particularly in crowded areas.

Vaccinated people might choose to wear a mask regardless of the level of transmission, particularly if they are immunocompromised or at increased risk for severe disease from COVID-19, or if they have someone in their household who is immunocompromised, at increased risk of severe disease or not fully vaccinated.

The rate of breakthrough cases from the delta variant in the vaccinated community in the U.S. is less than 1%. However, vaccinated individuals who would like extra protection can wear masks indoors to be protected from the delta variant and are encouraged to do so.

Those who are unvaccinated are the most at-risk for developing serious symptoms from COVID-19, being hospitalized and dying. There is also a risk to carry the delta variant back to family members, especially those who may have suppressed immune systems such as the elderly or children under the age of 12 who are not allowed to be vaccinated yet.

Consistent with federal guidelines for public transportation, masks will be required for everyone on all WVU transportation including the PRT and buses through at least Sept. 13, as per Transportation Security Administration guidance.

Academics and Research

Classrooms will be at 100% capacity this fall. The University will follow a regular academic calendar, grading scale and attendance policies. Seating charts and seat assignments will still be required to assist in contact tracing when necessary.

Everyone in the classroom – including fully vaccinated individuals – are recommended to wear a mask. However, vaccinated individuals are not required to wear a mask. Unvaccinated individuals are expected to wear a mask in the classroom.

Plexiglass will be available for faculty who wish to use it. In addition, hand sanitizer and cleaning materials will be available in the classroom or nearby hallway.

The University will continue to evaluate study abroad opportunities on a case-by-case basis.

Non-human subject research activities resumed at 100% capacity effective June 20. Human research should continue under previous spring 2021 guidance while any potential changes are pending.

Employee Expectations and Parking

The University has developed plans and guidelines for employees to ensure continued adaptation of new ways of working and operating in as safe a manner as possible.

To prepare to reconfigure the workspace within many campus buildings and introduce new programs, policies and services for remote, hybrid or on-site employees, supervisors were asked this spring to confirm or update the long-term work arrangements for their direct reports in the Applaud HR system. The information was used to prepare Telecommuting Agreements for employees who would continue working in a remote or hybrid capacity. Employee Relations emailed agreements to those employees, including those from WVU Research Corp., this summer.

Telecommuting Agreements are effective July 1, 2021, through June 30, 2022 (or at such time that there are changes to an employee’s job status or position that may require a different work arrangement).

WVU also deployed a special parking program for hybrid and remote employees that includes a daily parking pass/rate versus an annual pass/monthly rate. The rate for one-day permits for the Downtown, Evansdale, College of Law and Health Sciences Center campus is $5 per day, and permits can be purchased online via the Parking Portal. In addition to the $5 daily rate option, hybrid and remote employees who have parking permits for the garage at One Waterfront Place may choose to keep their permits and pay a reduced rate of $20 per month.

For additional information or questions, contact the Parking Management Office at 304-293-5502 or email transportation@mail.wvu.edu.

Travel

Fully vaccinated individuals may resume non-business travel activities. However, they should note travel restrictions and safety guidance in the intended travel area.

University-related business travel will remain limited and require prior approval from a unit vice president or dean. Travel related to externally funded projects does not require vice president or dean approval. A justification for travel will be required if a virtual attendance option exists.

Events

In-person events have resumed on campus at 100% capacity. The Health and Safety Committee does not need to approve events, but does recommend organizers use best practices. It is recommended events take place outdoors if possible, and plated or pre-packaged meals are preferred if food is served. Hand sanitizer should be made readily available at the event. Masks are expected for those who have yet to be vaccinated.

In addition, concerts, plays and shows organized by WVU Arts & Entertainment have resumed on campus at 100% capacity. Masks are expected for those who have yet to be vaccinated.

Athletics events will also be held at 100% capacity.

Visitors on Campus

Departments and units will be responsible for sharing University policy and practices with visitors they invite to campus. All visitors, including vendors and contractors, will need to continue to follow University safety guidelines while on campus; unvaccinated visitors are expected to wear a mask while on campus.

Departments and units should continue to use good judgment when determining when to bring visitors to campus (e.g. interview job candidates via Zoom before bringing final candidates to campus).

The Visitors Centers are operating at normal capacity for tours and visits. Guests are asked to follow University safety guidelines while on campus; unvaccinated visitors are expected to wear a mask while on campus and all visitors must wear a mask while on University transportation through at least Sept. 13.

Student Life

The PRT and WVU buses will run on normal schedules at 100% capacity.

Dining halls will open at 100% capacity with safety measures and enhanced cleaning procedures in place. Plexiglass dividers will be available in dining facilities for those who would like to use them.

The Student Rec Center has resumed operations at 100% capacity. Unvaccinated individuals are expected to wear a mask inside the facility.

Student organizations can organize and gather but should consider the impact of the delta variant on their membership. Due to the delta variant, student organizations are asked to consider hybrid meetings if at all possible during the fall semester.

Additionally, club and intramural sports can resume practice and competition without restrictions. It is recommended that general meetings be held virtually. Any practice or conditioning should be held outdoors whenever possible. Individuals who are unvaccinated and travel outside the state (for competition or other purposes) are subject to a 5-day quarantine/self-monitoring period upon return. If you are diagnosed with COVID-19, other unvaccinated teammates also may be required to quarantine upon completion of contact tracing. This will reduce team size until the quarantine period ends.

Unvaccinated individuals are expected to wear a mask at these events.

WVUp All Night will resume in-person activities, catering to both large and small groups, as well as providing some virtual experiences. Unvaccinated individuals are expected to wear a mask at these events.

Residence Halls

Residence hall move-in will take place from Thursday, Aug. 12 through Saturday, Aug. 14. There is no limit to the number of family members who can help move students into their residence hall rooms. Unvaccinated individuals are expected to wear a mask.

A limited number of volunteers will be available to assist those moving into residence halls during move-in.

Guests are welcome to visit residence halls throughout the semester as well, following standard visitation policies. Unvaccinated visitors must follow University guidelines and are expected to wear masks.

The move-in process for University Apartments, including College Park, University Park, University Place and Vandalia, began on Saturday, Aug. 1 and will continue through Friday, Aug. 13.

New students at WVU Tech will move in on Friday, Aug. 13 through Sunday, Aug. 15. Returning students will move in on Monday, Aug. 16 and Tuesday, Aug. 17. Additional information is available at the Return to Campus website.

New students at WVU Potomac State College will move in on Saturday, Aug. 14. Returning students will move in on Sunday, Aug. 15. Additional information is available on the Student Experience Fall 2021 Move-in webpage.

Welcome Week

The University will offer a variety of activities —including some traditional Welcome Week activities and some new offerings — beginning on Aug. 12 and continuing through Aug. 20. Due to the delta variant of COVID-19, masks are recommended at larger events.

Mountaineer MovieFest will take place Sunday, Aug. 15 at the WVU Coliseum.

Members of the Class of 2024 (sophomores only) will visit Mountaineer Field on Aug. 15 for Sunday Night Lights. Incoming first-time students will follow on Aug. 16 for Monday Night Lights. Both nights will include traditional activities including the opportunity to take a class photo. Masks will be required during the class photo at the event. Masks will be available at the stadium entrance and prior to the class photo.

On Tuesday, Aug. 17, at 3 p.m., students are invited to join the WVU Student Recreation Center’s 20th anniversary celebration.

A variety of student organization and job fairs, adventure, recreation and service activities will also be available for new and returning students between Aug. 13-17. Academic sessions also will be scheduled.

Visit the 2021 Welcome Week website for the full schedule of events.


More Information

The campus community is invited to join a Return to Campus Conversation Thursday (Aug. 5) from 10-11:15 a.m. to hear from administrators and ask them questions. Questions can be submitted or emailed to returntocampus@mail.wvu.edu.

Stay tuned to enews.wvu.edu and MOUNTAINEER E-News — as well as students.wvu.edu and Unews — for additional updates about the fall semester.

In the meantime, visit the Return to Campus website for the latest information.

-WVU-

ur/08/03/21

CONTACT: Shauna Johnson
News and Information Manager
University Relations

sjohns13@mail.wvu.edu

Call 1.855.WVU.NEWS for the latest West Virginia University news and information from WVUToday.



JULY 26, 2021 UPDATE: 

COVID TESTING FOR FALL 2021

TO:  Energy Institute Staff

Below is the latest email (July 26, 2021) from WVU administration on COVID-19 testing for the fall 2021 semester.  

Dear West Virginia University Campus Community:

As we prepare to welcome back students, faculty and staff to campus, West Virginia University is providing additional guidance on COVID-19 testing requirements for the fall semester.

Individuals Who Have Verified Their COVID-19 Vaccination Status

As previously shared, students, faculty and staff who have verified their vaccination status with WVU will not be required to undergo COVID-19 testing at the beginning of the semester.

Further, those who have verified their vaccination status will be exempted from random sample testing throughout the semester.

Individuals Who Have Not Verified Their COVID-19 Vaccination Status

All students, faculty and staff who will be on campus this fall and who are not fully vaccinated for COVID-19 or have not verified their vaccination status with the University by Sunday, Aug. 1, will be required to submit a valid COVID-19 test result.

Note: Students, faculty and staff who tested positive for COVID-19 in the last 90 days will not need to provide a test result to WVU. However, these individuals must contact WVU Shared Services at 304-293-6006 and provide proof of their positive result to be exempted from testing.

WVU will only accept live-virus reverse-transcriptase polymerase chain reaction (RT-PCR) test results dated after Aug. 1. Rapid antigen tests results will not be accepted.

Results should be obtained prior to campus move-in. Anyone with a positive test result immediately should begin isolation and notify WVU Shared Services at 304-293-6006. Additional guidance for what to do if you test positive or are exposed to someone who tests positive is available on the Return to Campus website.

A printed copy of a negative test result must be delivered to a WVU health care professional within 48 hours of when the individual arrives on campus at one of the following drop-off locations:

·     College of Physical Activity and Sport Sciences (Room 104)
Aug. 2 – 17: Monday through Friday – 8 a.m. to 8 p.m.
Weekend hours are available on Saturday, Aug. 14, from 10 a.m. to 3 p.m.

 

·     Mountainlair (Greenbrier Room)
Aug. 12 – 20: Monday through Friday – 10 a.m. to 3 p.m.
Weekend hours are available on Saturday, Aug. 14, from 10 a.m. to 3 p.m.

 

·     Health Sciences (near the Pylons)
Aug. 9 – 20: Monday through Friday – 10 a.m. to 3 p.m.
Weekend hours are available on Saturday, Aug. 14, from 1 to 3 p.m.

You will be asked to provide your Mountaineer Card and/or employee number, so be sure to have them readily available when you arrive at a drop-off location.

Test results from an individual’s local testing provider — from both within and outside of West Virginia — will be accepted as long as they meet the above criteria. There also are several options available for those who wish to complete COVID-19 testing in Morgantown, including:

·     Monongalia County Health Department

·     WVU Medicine

·     CVS MinuteClinic®

·     Walgreens

·     Walmart

·     Rite Aid

·     MedExpress

Students and employees who fail to comply with COVID-19 testing requirements may be subject to discipline in accordance with the University’s policies and procedures.

Sample Testing

To quickly assess and limit the potential spread of COVID-19 this fall, WVU will continue to conduct weekly random sample testing among certain groups of students, faculty and staff who are on campus and have not been vaccinated or verified their vaccination status with the University.

WVU will identify those who may be asked to participate in sample testing based on their role or academic discipline — regardless of whether the individual has a known exposure or is showing symptoms of COVID-19.

Further, certain groups may be asked to complete testing on a weekly basis based on their potential exposure to COVID-19 and vaccination status.

Community Testing

The University will continue to partner with the Monongalia County Health Department to hold optional free COVID-19 community testing at the WVU Student Recreation Center during the fall semester. Community testing is open to WVU students, employees and residents of Monongalia County.

Beginning Monday, Aug. 2, community testing will be held Mondays and Fridays from 9 a.m. to noon and Wednesdays from noon to 3 p.m. in the Student Rec Center's lower gym.

No appointment is required. Free parking will be available in Short Term Lots 4 and 9.

Individuals who wish to be tested must bring identification (a driver's license or proof of address) to the testing site. Face masks and physical distancing are required.

Students and employees who need testing outside of normal community testing hours may contact WVU Medicine Student Health at 304-285-7200 for more information.

Student Health offers walk-in appointments Monday through Friday from 8 a.m. to 8 p.m. and Saturdays (beginning Aug. 14) from 10 a.m. to 4 p.m.

Verify Your Vaccination Status

If you have not already done so, be sure to verify your COVID-19 vaccination status with the University at myhousing.wvu.edu prior to the Aug. 1 deadline.

Follow these instructions to verify your status. A video tutorial also is available to guide you through the process.

If you receive your vaccination later in the semester, be sure to update your vaccination status at that time.
 
In addition to required COVID-19 testing at the beginning of the semester, those who are not fully vaccinated or have not verified their vaccination status by Aug. 1 must:

·     Comply with random sample testing until they become fully vaccinated.

·     Quarantine for at least 14 days following close contact with anyone diagnosed with COVID-19.

·     Obtain testing if symptoms develop.

·     Quarantine for five days following out-of-state travel.

·     Wear a mask indoors and when outdoors and around others.

WVU will resume weekly COVID-19 updates through a dashboard on the Return to Campus website, which will feature testing information as well as vaccination rates.

Thank you for doing your part to make our campus safer by verifying your vaccination status and complying with the University’s testing requirements. 

Locations for testing and testing verification for students, faculty and staff on the WVU Beckley campus are available on the Beckley Return to Campus website.

Similarly, testing information for students, faculty and staff located at WVU Keyser can be found on the WVU Keyser Return to Campus site.

Students, faculty and staff located at the WVU Health Sciences Charleston and Martinsburg campuses should stay tuned for guidance on testing protocols for those campuses ahead of the fall semester.
 
Visit the Return to Campus website for the latest updates and information. Contact returntocampus@mail.wvu.edu with any questions.


JUNE 17, 2021 UPDATE:

FALL 2021 RETURN TO CAMPUS GUIDELINES 

TO:  Energy Institute Staff

Below is the latest email (June 8, 2021) from WVU administration on what to expect for the fall 2021 semester.  For additional information, a Return to Campus Conversation for faculty, staff and students was held on June 17 and can be viewed at this link.


WVU outlines employee expectations for the fall semester

As West Virginia University prepares to welcome back students, faculty and staff to campus for the fall 2021 semester, the University has developed plans and guidelines for employees to ensure continued adaptation of new ways of working and operating in as safe a manner as possible.

Telecommuting Agreements for Remote and Hybrid Employees

To prepare to reconfigure the workspace within many campus buildings and introduce new programs, policies and services for remote or hybrid employees, supervisors were asked to confirm or update the long-term work arrangements for their direct reports in the Applaud HR system prior to May 31. These arrangements include:

  • Remote Work Schedule – Employees will work remotely at all times. However, these employees occasionally may be on-site for a meeting or to attend a University function or event. A remote worker typically will not maintain a designated physical office or cubicle space on campus.
  • Hybrid Work Schedule – Employees will work on-site for a specified number of days each week on a regular schedule. The scheduled days the employee works on-site may vary from week to week.
  • On-site Work Schedule – Employees will work on-site at a WVU campus or location in a dedicated workspace on a regular schedule.

The information captured in Applaud was used to prepare Telecommuting Agreements for employees who will continue working in a remote or hybrid capacity.

The University will begin rolling out these updated agreements on June 14.

WVU staff employees who will continue working in either a remote or hybrid capacity on or after July 1 will receive an email from Employee Relations with instructions to complete their Telecommuting Agreement in the Blue system — the same platform used to manage the annual performance review process for staff.

Similarly, WVU Research Corp. employees who will continue working remotely or in a hybrid capacity will receive an email from WVURCTalentandCulture@mail.wvu.edu with instructions to complete their Telecommuting Agreement in the Blue system.

If they have not already done so, remote and hybrid employees should meet with their supervisor to discuss specific details related to their schedule prior to completing their agreement.

Once employees have signed and submitted their Telecommuting Agreement, it will be routed to their first- and second-level supervisors for final approval. Employees will be able to view/print their final agreement within the Blue system after all signatures are received.

All remote or hybrid employees must complete their Telecommuting Agreement by June 23. Supervisors must approve agreements for their direct reports no later than July 2.

Telecommuting Agreements will be effective July 1, 2021, through June 30, 2022 (or at such time that there are changes to an employee's job status or position that may require a different work arrangement).

Workplace Reconfiguration

Based on the number of staff employees who will be working in a remote or hybrid capacity, the University will be working throughout the coming weeks and months to reconfigure workspaces within many campus buildings. Planning is underway and additional details will be shared later this summer.

Elements of reconfigured workspaces will include "hotel space" for remote and hybrid employees, which can be reserved in advance, and conference rooms with enhanced video capabilities and docking configurations.

Special Parking Program for Hybrid and Remote Employees

WVU is deploying a special parking program for hybrid and remote employees that includes a daily parking pass/rate versus an annual pass/monthly rate.

Hybrid or remote employees may choose to cancel their annual parking permit, effective July 1 and use one-day parking permits, as needed.

The rate for one-day permits for the Downtown, Evansdale, College of Law and Health Sciences Center campuses will be $5 per day, and permits can be purchased online via the Parking Portal beginning July 1. In addition to the $5 daily rate option, hybrid and remote employees who have parking permits for the garage at One Waterfront Place may choose to keep their permits and pay a reduced rate of $20 per month.

No action is required by remote employees to take part in the special parking program — they will be enrolled automatically. However, remote employees who wish to opt out of the program and retain their parking permits should contact the Parking Management Office at 304-293-5502 or transportation@mail.wvu.edu.

Hybrid employees must opt in to the special parking program. Hybrid employees who wish to participate in the program should contact the Parking Management Office by close of business on June 17 to express interest.

For those who participate in the program and currently have their parking fees automatically withheld via a payroll deduction, the deduction will be suspended beginning July 1.

Program participants whose parking fees are not currently paid through an automatic payroll deduction should contact the Parking Management Office to initiate a refund.

Employees who have been designated to work in a hybrid or remote capacity should monitor their WVU email for more information from the Parking Management team.

Employee Programs and Discounts

The University is unable to provide a stipend towards home internet costs for remote and hybrid employees. And while WVU has explored potential reduced rates from local internet service providers for faculty and staff, discounts for employees are not available at this time due to limited competition among providers in most cities.

The University also has looked at potential discounts from cellular providers. U.S. Cellular offers 25% off current and future rate plans for WVU employees. AT&T Wireless offers a discount of up to $10 per line (four lines minimum) depending on the plan selected.

Further, Staples offers a 20-25% discount on office equipment and furniture to WVU employees.

These discounts — along with several other local and national deals — are available to all WVU benefits-eligible faculty and staff, WVU Research Corp. employees and WVU Retirees Association members via the WVU Perks employee discount program.

Safe Streets and Safe Community Service Fee

Effective July 1, the University will suspend the Safe Streets and Safe Community Service Fee for staff employees who are working in a long-term remote capacity and reside outside Morgantown city limits. This change will be reflected in the employee's paycheck on July 16.

The $3 weekly fee will continue to be automatically withheld from paychecks for those employees who are working on campus in either an on-site or hybrid capacity as well as those employees who are working remotely and reside within Morgantown city limits.

It should be noted that many neighboring cities assess fees for workers who live and work within their city limits. Employees who reside in these cities and are working remotely full time may be subject to their local city user fees, and these fees will be automatically withheld from the employee's paycheck. View this reference page for more information.

Campus Health and Safety

WVU has lessened some restrictions around mask wearing and out-of-state travel for people who have been fully vaccinated against COVID-19 and verified their vaccinations with the University.

Guidance for Campus Visitors

Visitors whose physical presence is required on campus to perform certain services must follow current Centers for Disease Control and Prevention and Occupational Safety and Health Administration guidance as well as federal, state and local guidelines. Compliance by visitors with WVU's health and safety measures also will be required.

All visits to campus must continue to be coordinated with the appropriate WVU host with as much advance notice as possible. The host will be responsible for sending the Visitors and Contractors Self-Screening Checklist and asking the visitors to complete the checklist prior to the visit.

All initial job candidate screenings should continue to occur via telephone or video conference (e.g., Zoom or Microsoft Teams). In-person interviews should be limited to final candidate pools and follow WVU's current health and safety guidelines.

For the remainder of summer, all non-essential visits by suppliers, contractors and vendors to WVU's campus will continue to be discouraged. Discussions or interviews for bid proposals should be conducted via telephone or video conference and follow procedures outlined by Procurement Contracting and Payment Services.

Contractors and construction workers engaged in new construction, renovation and capital improvement projects who have been approved to continue to work on-site must complete the Visitors and Contractors Self-Screening Checklist and follow WVU's current health and safety guidelines. Contractors and construction workers also should follow the Guidance for the Construction Workforce and other federal, state and local guidelines.

Get Your COVID-19 Vaccine

WVU's goal remains to ultimately reach an 80% vaccination rate for the University community, which includes students, faculty and staff. If those targeted milestones of increased vaccination rates are reached, the University will be able to relax certain restrictions and allow specified activities to resume.

Vaccine clinics are available at WVU's Morgantown campus, as well as in the community. The Beckley and Keyser campuses no longer are operating vaccine clinics.

Students, faculty and staff who have yet to be vaccinated should visit the West Virginia Department of Health and Human Resources website or vaccines.gov to find local options.

At this time, WVU is not requiring vaccination, but it is strongly recommended. As the Emergency Use Authorizations are lifted by the Food and Drug Administration, the University may consider requiring COVID-19 vaccines for those who are not medically exempted.

Vaccine Verification System

All students and employees who have been fully vaccinated for COVID-19 must verify their vaccination with the University in the COVID-19 Vaccine Verification System by Aug. 1. Those who do not complete the verification process will be considered unvaccinated this fall.

Employees and students should access the Vaccine Verification System and complete the acknowledgment form via StarRez (WVU's housing portal): myhousing.wvu.edu. View full instructions on the Return to Campus website. The current vaccination rate of the campus community also is available on the site and is updated every Tuesday.

Additional Updates

Stay tuned to enews.wvu.edu and MOUNTAINEER E-News — as well as students.wvu.edu and Unews — for additional updates about the fall semester, which will be shared throughout the coming weeks.

In the meantime, visit the Return to Campus website for the latest information, including COVID-19 dashboards.