TO: Energy Institute Staff
To help you keep up-to-date on COVID-19 information, below are relevant links for coming safely back to campus as a full-time or hybrid employee. Graduate and student workers must follow these same safety rules when working on campus.
WVU’s official website for returning to campus is www.wvu.edu/return-to-campus. There is a lot of information for faculty, students and staff at the RTC website. The links below relate specifically to staff. This page is updated as new information becomes available. If you feel additional information would be helpful, send comments to Tracy.Novak@mail.wvu.edu.
We are in this together, so let's work together to keep each other, our friends and families, and our community safe.
WHAT YOU NEED TO DO BEFORE RETURNING TO WORK
- COVID-19 Testing – Everyone must be tested and receive a negative result before coming back to campus, this includes hybrid employees.
Covid-19 Education Module
Before returning to the WVU campuses, all employees and students will be required to complete an online education module. The education module provides specific COVID-19 information and elaborates on policies, procedures and processes the University is using to promote safety and wellness in this new environment. For students, failure to complete the module will result in a $250 fee being added to student accounts. Employees will face disciplinary actions if the course is not completed by Aug. 15.
WHAT YOU NEED TO DO DAILY REGARDLESS OF WHETHER YOU ARE ONSITE, REMOTE OR HYBRID
Daily COVID-19 Wellness Survey
- WVU is requesting staff, students and faculty to complete the survey seven days
PERSONAL SAFETY REQUIREMENTS WHILE ON CAMPUS
Face Masks/Cloth Face Coverings
Face masks or cloth face coverings must be worn by all faculty and staff working on campus when in the presence of others and in public settings where physical distancing measures may be difficult to maintain (e.g., common work spaces and classrooms).
Keeping space between individuals is one of the best tools we have to avoid COVID-19 exposure and slow its spread.
- Wash your hands often.
- More Details on How to Stay Safe On Campus
Symptom monitoring with apps
In addition to the wellness survey, WVU is encouraging the voluntary use of NOVID, a symptom-monitoring mobile app that will allow users to proactively make decisions based on their risk of infection. The NOVID app detects when a user is close to other NOVID app users. If someone reports as positive in the NOVID app, all other users who have been in close contact will receive a notification, encouraging them to self-isolate or get tested even before they experience symptoms. Users can proactively take precautions to keep themselves and those around them safer. Note that the University will not receive any personally identifiable information as a result of you using the NOVID app. For more information, visit: https://www.novid.org/ .
- Individuals who are returning to WVU campuses from any international/cruise ship travel are subject to a 14-day self-quarantine/self-monitoring period.
- Anyone traveling domestically outside of West Virginia is subject to a 5-day self-quarantine/self-monitoring period. This does not include commuting to work.
- University-related international and domestic business travel for WVU students
and employees will be extremely limited and require prior approval. Go to your
supervisor to start the process.
- All non-essential visits to campus are strongly discouraged. Visitors whose physical
presence is required on campus to perform certain services must have a host,
must follow recommended CDC and OSHA guidance as well as federal, state and local
guidelines. More info at the above link.
SPECIFIC GUIDELINES FOR RESEARCH
- Field Research
- Travel for Data Collection
As par t of the plan to return to research on campus, the Research Office, in conjunction with leadership from each College, has developed a procedure for allowing certain faculty, staff, and students to access laboratories and spaces on campus. The pledges below are for those returning to campus with a willingness to abide by those procedures.
- Printable Building Signs
Downloadable signs for posting guidelines in your area can be found here by scrolling to the bottom of the page.
OTHER HELPFUL LINKS IF YOU WANT EVEN MORE INFO
- Return to On-Campus Work Playbook for Faculty and Staff
- Phased “Return to On-Campus Work” for Staff
- Guidance for Specific Workplace Scenarios
- Common Questions Asked by Staff
- WVU COVID-19 Testing Dashboard
- Prior to Returning to On-Campus Work Checklist (Employees)
- On-Campus Work Checklist (Employees)
- Prior to Returning to On-Campus Work Checklist (Supervisors)
- On-Campus Work Checklist (Supervisors)
- Visitors and Contractors Self-Screening Checklist
- Guidance for Self-Quarantining and Returning to Work
- Additional Self-Quarantine Guidance
- Returning to Work After Home Isolation
- Alternative Work Arrangements and Teleworking Guidelines
- A Leader’s Guide: Potential Work Assignments and Learning Opportunities for Remote Workers
- Remote Assignments for Employees
- Technology Resources for Working Remotely
- Tips for Working from Home
- Zoom Video Conferencing Backgrounds
- Remote Work Purchasing Policy
- Tracking Hours in MyTime for Employees with Alternative Work Arrangements
Hiring/Onboarding New Employees
- Faculty and Staff Assistance Program
- WVU Medicine Online Fitness Resources
- WVU Medicine Virtual Wellness Classes
COVID-19 Safety Enforcement
- To report a staff member who is not following protocols, email email@example.com .
- To report a student not following COVID-19 protocols, you can submit a complaint to Student Conduct at https://wvu.qualtrics.com/jfe/form/SV_3pxfwbAg4ofd9Ot .